Cash drawer reconciliation is the process of verifying and balancing the amount of cash, checks, and credit/debit card and other payments received at the close of business or shift change and creates accountability of the day’s (or shift’s) transactions. eLube recommends performing the cash drawer reconciliation every day (or end of shift) of all cash drawers to ensure proper control and monitoring of business funds and reliable accounting records.
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This Drawer: Enter each counted amount from drawer contents
If ten (10) dimes are counted, enter 10 not 1.00
If three (3) Half Dollars are counted, enter 3 not 1.50
Cash
Expected Total: Displays total amount of cash recorded based on transactions
Counted Total: Displays total amount recorded based on entries in This Drawer column
Difference: Displays value (Even, Short, or Over) between Expected Total and Counted Total
Checks
Expected Total: Displays total of checks recorded based on transactions
Counted Total: Displays total amount of checks based on selection(s)
Select Counted Total to display checks received (Figure 1)
Select each check confirmed in cash drawer (Figure 2)
Select ‘OK (F5)’
Difference: Displays value (Even, Short, or Over) between Expected Total and Counted Total
Credit & Debit Cards
Expected Total: Displays total of credit/debit card payments based on transactions
Counted Total: Displays total amount of credit/debit payments based on selection(s)
Select Counted Total to display credit/debit card payments
Select each transaction confirmed with receipt(s)
Select ‘OK (F5)’
Difference: Displays value (Even, Short, or Over) between Expected Total and Counted Total
Gift Certificates & Gift Cards
Expected Total: Displays total of gift certificate/card payments based on transactions
Counted Total: Displays total amount of gift certificate/card payments based on selection(s)
Select ‘Counted Total’ to display gift certificate/card payments
Select each transaction confirmed with receipt(s)
Select ‘OK (F5)’
Difference: Displays value (Even, Short, or Over) between Expected Total and Counted Total
Other (External Terminal, WebPay, and any payment methods created as Other within eLube)
Expected Total: Displays total of other payment types as set within eLube software
Counted Total: Displays total amount of other payment types based on selection(s)
Select ‘Counted Total’ to display other payments
Select each transaction confirmed with receipt(s)
Select ‘OK (F5)’
Difference: Displays value (Even, Short, or Over) between Expected Total and Counted Total
Grand Total (Fields are not editable!)
Expected Total: Displays grand total of Cash, Checks, Credit & Debit Cards, Gift Certificates & Gift Cards, and Other payments. Automatically updates as each section is completed.
Counted Total: Displays total amount of physical count of cash and selections of Checks, Credit & Debit Cards, Gift Certificates & Gift Cards, and Other payments. Automatically updates as each section is completed.
Difference: Displays value (Even, Short, or Over) between Expected Total and Counted Total prompting user to double-check entries and/or selections. Automatically updates as each section is completed.
Adjustment Reason: Enter brief explanation for over/under adjustment amount
Next Starting Amt: Defaults to pre-set amount; however, editing the next starting amount is possible
Cash Deposit: Enter total amount of cash to be deposited into the bank account
Check Deposit: Enter total amount of checks to be deposited into the bank account
Total Deposit: Automatically displays total of Cash and Check Deposit entries
Deposit Type: Not in use
Deposit Bag: Optional entry for deposit bag number or descriptions
Trustee: Select desired clocked-in employee from drop-down menu. Optional entry provided “Is Trustee Required” is NOT enabled within Store’s Business Operations Cash Settings
Select ‘Save (F5)’
Drawer has been Reconciled: Select ‘OK’
Select ‘Close (Esc)’
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