Maintenance: Employee Management

Owned by Cory Lyle
Last updated: Jul 18, 2022
2 min read

QuickTouch provides a system for employee management. Using NexGen you can add or remove employees and manage their security groups. NexGen also provides numerous employee reports (see Employee Reports section).

Employee Maintenance

Employee Maintenance allows you to add or remove Employees.

Each employee requires a Code, Password and must be assigned to a Security Group. The Code/Password/Security Group combination are used for the employee security functions, and this same employee record also tracks timeclock information. Thus, even if an employee will not be using the computer (a lower bay technician perhaps), he still needs to be assigned a Code and Security Group.

  • Employee Name Required.

  • Address Optional.

  • Zip code, City, State Optional.

  • Phone Optional.

  • Code Required. This is a number up to four digits in length. Note that the code is unique for that employee and cannot be used again. You can see the list of “Codes Used” next to the Code field.

  • Password Required. It can be any combination of letters or numbers, and is not case sensitive. It should be short enough for the employee to easily type and remember, but not so short that others can guess it. The password, regardless of length, will be masked with 10 asterisks.

  • Security Group Required. Assign the employee to the appropriate Security Group.

  • Language QuickTouch supports multiple languages, which so far are English, Spanish and French. Thus, when an employee uses his Code/Password to log onto the system, he will see the menus in the appropriate language. Contact Sage Support to enable this feature.

  • Social Security Number Optional.

  • Date of Hire Required. Defaults to the current date when adding a new employee.

  • Last Rate Change Date Required. Defaults to the current date when adding a new employee.

  • Date of Termination Optional.

  • Regular Pay Rate Optional. These numbers will affect the Daily Statistics.

  • Overtime Pay Rate Optional. These numbers will affect the Daily Statistics.

  • Overtime By Required. Most municipalities require a standard 40 hour work week, over which employees receive at least a time-and-a-half pay rate. Other municipalities might require an 8 hour day, and some might require both. Choose the appropriate Overtime period, which most often would be a 40-hour workweek period.