Tax Tables
Tax rates are entered in the Tax Tables section of the system. You can store as many as five different tax rates. You can also control when they go into effect and when the rates expire.
Video
Step-by-Step
Adding Tax Rates
To add tax rates:
Go to the System Maintenance tab.
Select Financial from the left side panel.
Click on the Tax Tables icon, to open the Tax Tables window.
Click the Load Tax Tables button.
IMPORTANT: The Description # fields, are associated with the corresponding Tax Rate # in the tax table. For example, “Description #1” is linked to “Tax Rate #1”.
A description MUST be entered in order to enter a tax rate percentage in the table. If a description is not entered the Tax Rate # field will not allow for data entry.Fill in the necessary Description #1 field, this is typically “Sales Tax”.
Fill in the column information in the tax table. The below fields are required:
Store - The Store Number.
Tax Class - “Default” is the only option. (Note: There is a Tax Classes tab that is an obsolete feature.)
Start Date - When the tax rate goes into effect. (Format is 4-digit year, 2-digit month and day.)
End Date - When the tax rate ends. This is usually left blank.(Format is the same as start date.)
Tax Rate #1 - The sales tax percentage. (The percentage symbol is not needed.)
If an additional tax rate needs to be reported use the next available Description # field and it’s corresponding Tax Rate # field to enter the necessary information.)
Reminder; a description must be filled before entering information in the corresponding tax rate. Example: A county tax is collected in addition to a state sales tax:
Add a description identifying the tax in the next available field, in this example Description #2.
Add the percentage amount in the associated tax rate column, in this example Tax Rate #2.
Click the Save button or F5 on your computer keyboard when done.
Editing Tax Rates
If there is a tax rate change DO NOT modify the existing tax rate. Instead go to the next available row. For instance if the sales tax rate has changed from 8.25% to 8.5%:
Go to the row with the current tax rate.
Add an End Date in the End Date column. The end date will be the date that the new tax rate goes into effect.
Go to the next available row to create the required changes. In this example we will fill in the below details:
Store Number - 10
Tax Class - Default
Start Date - 2023-01-01
IMPORTANT: The end date of the current tax rate and the start date of the new tax rate should be the SAME.
End Date (if known, otherwise this can be left blank).
Tax Rate #1 - Sales Tax increase to 8.5
Tax Rate #2 - remains 2.0
Note: You will need to carry over all tax rates that are unchanged when creating a new tax row.
Note: Tax rate changes can be added at any time with future begin and end dates. Meaning if you are aware of an upcoming tax rate change you can prepare the changes in advance to ensure everything will be ready using the above instructions.
Once all tax fields are filled out appropriately click the Save button or F5 on your computer keyboard when done.
Do not press the tab key or click on the next available blank row. This will automatically create a new tax row. If a new row is created, simply click on any field in the blank row and press the delete key on your keyboard to remove it.
Tax Reporting
There are multiple reports available in the eGenuity Software. The Tax Summary Report displays the Tax Description, Tax Rate and Total Taxes Collected for the specified Date Range, grouped by Store. The system also allows you to modify the report using the Data Explorer feature as detailed in the video below.
Video
Step-by-step
Data Explorer within Existing Reports
To Access Data Explorer from a report:
Select the Business Management tab.
Select the Reports icon.
Select a report from the available list.
Update the parameters for the report as needed, on the right hand side.
Select the Explore button.
The top section of the Data Explorer window has the following options:
Choose Layout - If any layouts have been saved, they can be selected here.
Show All Columns - Includes all fields in the report.
Hide All Columns - Removes all fields from the report.
Visible (checkboxes to the right of the field names) - excludes specific fields by unchecking the visible box.
The bottom section of the Data Explorer window, allows the following:
Reorder columns - Click on a column header and without releasing the click, drag the column to the left or right as needed.
Group columns - Select the column header and drag it into the gray area as pictured below:
Once done editing the layout of the report, the options are:
Save the layout to use later
Print the report with selected layout
Delete the layout
Export the report with selected layout to Excel
To delete a layout that is not currently open, choose it from the layout dropdown box in the top section of the Data Explorer window and click on the Delete Layout icon.