Tax Tables

Tax rates are entered in the Tax Tables section of the system. You can store as many as five different tax rates. You can also control when they go into effect and when the rates expire.

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Step-by-Step

Adding Tax Rates

To add tax rates:

1. Go to the System Maintenance tab.

2. Select Financial from the left side panel.

3. Click on the Tax Tables icon, to open the Tax Tables window.
   
   

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4. Click the Load Tax Tables button.
   
   

   
   IMPORTANT: The Description # fields, are associated with the corresponding Tax Rate # in the tax table. For example, “Description #1” is linked to “Tax Rate #1”.
   
   

   
   A description MUST be entered in order to enter a tax rate percentage in the table. If a description is not entered the Tax Rate # field will not allow for data entry.
   
   

5. Fill in the necessary Description #1 field, this is typically “Sales Tax”.
   
   

    

6. Fill in the column information in the tax table. The below fields are required:

   • Store - The Store Number.

   • Tax Class - “Default” is the only option. (Note: There is a Tax Classes tab that is an obsolete feature.)

   • Start Date - When the tax rate goes into effect. (Format is 4-digit year, 2-digit month and day.)

   • End Date - When the tax rate ends. This is usually left blank.(Format is the same as start date.)

   • Tax Rate #1 - The sales tax percentage. (The percentage symbol is not needed.)
     
     

      

7. If an additional tax rate needs to be reported use the next available Description # field and it’s corresponding Tax Rate # field to enter the necessary information.)

   Reminder; a description must be filled before entering information in the corresponding tax rate. Example: A county tax is collected in addition to a state sales tax:

   1. Add a description identifying the tax in the next available field, in this example Description #2.
      
      

   2. Add the percentage amount in the associated tax rate column, in this example Tax Rate #2.
      
      

       

8. Click the Save button or F5 on your computer keyboard when done.

Editing Tax Rates

If there is a tax rate change DO NOT modify the existing tax rate. Instead go to the next available row. For instance if the sales tax rate has changed from 8.25% to 8.5%:

1. Go to the row with the current tax rate.

2. Add an End Date in the End Date column. The end date will be the date that the new tax rate goes into effect.
   
   

    

3. Go to the next available row to create the required changes. In this example we will fill in the below details:

   • Store Number - 10

   • Tax Class - Default

   • Start Date - 2023-01-01
     IMPORTANT: The end date of the current tax rate and the start date of the new tax rate should be the SAME.
     
     

      

   • End Date (if known, otherwise this can be left blank).

   • Tax Rate #1 - Sales Tax increase to 8.5

   • Tax Rate #2 - remains 2.0
     Note: You will need to carry over all tax rates that are unchanged when creating a new tax row.
     
     

     
     Note: Tax rate changes can be added at any time with future begin and end dates. Meaning if you are aware of an upcoming tax rate change you can prepare the changes in advance to ensure everything will be ready using the above instructions.

4. Once all tax fields are filled out appropriately click the Save button or F5 on your computer keyboard when done.

Tax Summary Report

There are multiple reports available in the eGenuity Software. The Tax Summary report contains store and tax information that can be filtered by date ranges and time periods. By using the report’s Data Explorer function, the report layout can be edited to create and save new layouts of the selected report.

Video

Step-by-step

Opening the Tax Summary Report

To open the Tax Summary report:

1. Select the Business Management tab.

2. Select the Reports icon.
   
   

3. Select a report from the available list.

4. Update the parameters for the report as needed, on the right-hand side.

5. Select the Explore button.
   
   

    

Editing the Report Layout in Data Explorer

The top section of the Data Explorer window has the following layout editing options:

• Choose Layout - If any layouts have been saved, they can be selected here.

• Show All Columns - Includes all fields in the report.

• Hide All Columns - Removes all fields from the report.

• Visible (checkboxes to the right of the field names) - excludes specific fields by unchecking the visible box.
  
  

The bottom section of the Data Explorer window, has the following report layout editing options:

• Reorder columns - Columns can be reordered by clicking on the column header and, without releasing the click, dragging it to the left or right to new position and then releasing the click.
  
  

   

• Group columns - Column data can be grouped by clicking on the column header and, without releasing the click, dragging it to the gray area as pictured below:
  
  

   

Once the report layout has been modified, the following options are available:

• Save the layout to use later.

• Print the report with selected layout.

• Delete the layout.

• Export the report with selected layout to Excel.