Closing Procedures

When you are ready to close your shop for the day, you must go through Closing Procedures on the Cash tab. There are two required steps in order to successfully close your day. These are:

1. Entering your deposits and

2. Printing your Z-Report

If you would like to learn how to use the other tools available as part of closing procedures, scroll down. Remember however, that these must be used before entering your deposits and printing your Z-Report.

Once you have entered your deposit information you can no longer cash out customers and once you have printed your Z-Report, you can no longer access additional tools in the Closing Procedures section.

Entering Deposits

1. From the Cash tab on the main menu, select Closing Procedures and enter your PIN.

2. Select Enter Deposits and click Yes if you are sure you want to continue. Remember, you will no longer be able to cash out customers today.

3. Select the Deposit type on the left side of the screen and enter the amount to deposit.

4. Repeat step 3 for all deposit types with sales.

5. Once you are done entering all deposits, click on Save Deposit.

6. Select Go Back and proceed to Print Z-report.

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Z-Report

The final step to closing your daily sales is printing a Z-Report. The Z- Report generates a complete listing of your daily sales activity, including a Cash Drawer report, a Daily Sales report, an Inventory Alert report, and an Employee Incentive report.

Printing The Z-Report

1. From the Cash tab on the main menu, select Closing Procedures.

2. Make sure you've entered deposits, and then click on Print Z-Report.

3. Each report will show individually and you can choose to print it or not.

4. Clicking the Go Back button will take you to the next report until you've gone through them all.

Once you have finished viewing your closing reports, your system will automatically connect to Auto Data’s server and download any available updates (Dialup customers will connect weekly, not daily). After downloading updates a backup will automatically begin. If your USB pen drive is not plugged in, your backup will fail. Proceed to plug in your USB pen drive and go to the Cash tab and click on Backup to manually run your daily backup again.

After your backup is complete, you are closed for the day.

Additional Tools

There are additional tools available in the closing procedures section of the program. These are optional.

•Cash Calculator - Tool that helps you count your cash and change.
•Cash Drawer Worksheet - A breakdown of today's sales by payment type.
• Hourly Report - Hourly breakdown of services sold during the day.
• Edit Time Clock - Allows you to change the clock-in or clock-out times for an employee.
• Credit Card options are only used if Auto Data provides your credit card processing.

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Cash Calculator

Pos-i-Lube includes a cash calculator to assist you with your closing procedures. This feature allows you to count your cash according to each denomination (nickels, dimes, ones, fives, etc.) Once you have completed counting your cash you may print this report to include with your nightly paperwork.

Using the Cash Calculator

1. From the Cash tab on the main menu, select Closing Procedures and enter your PIN.

2. Click on Cash Calculator.

3. Select a denomination type by clicking on the radio button to the right, enter the amount on hand and press <Enter>.

4. Once you're done, write down the total or press Print to print the report.

5. Click Go Back to return to the Closing Procedures menu.

Note: If you do not have the key for the cash drawer, you can open the cash drawer from this page. You will, however, need to use a PIN that has this permission enabled.

Editing The Time Clock

Before a Z- Report is printed each evening and after everyone has clocked out, it is possible for a manager or supervisor to edit employee hours for that day.

Editing Employee Hours

1. From the Cash tab on the main menu, select Closing Procedures and enter your PIN.

2. Select Edit Time Clock.

3. Select the employee whose time you wish to edit.

4. Select Time In or Time Out and change the time, then press <Enter>.

5. Repeat this process for other employees, if necessary.